Organized 365: February
A month of organization in review.
This post represents 1/6 of 2018 (months not days) passing by and so far Team P2G has kept our resolution to post an organizing tip on social media channels every day of the year.
Review our February tips and follow us on FaceBook and Twitter to stay on top of what we have in store for the next 307 days!
Delays starting a meeting can be frustrating. Have some quick tasks to occupy your attention or use the time to strengthen relationships with the colleagues who are in the room.
Having several tabs open in your browser can make toggling between tasks easy. To many, however, end up taking longer to find the appropriate tab at the point of need. If you can't read the actual title of the tab, it is not saving you time.
Kids Join In
Many parents employ tactics such as a "job jar" to help make chores around the home more interesting for kids. Here is an idea to add to your parental bag of tricks, a cootie catcher. Fold and go!
Schedule for Goal Achievement
Carve out distinct time to devote to a project/goal and get it on your calendar. Regular progress will help form habits of time management increasing your work/life balance and reducing stress.
Bogged Down with Meetings?
Prepping for meetings consumes a fair amount of your personal and professional life. Gather notes from past meetings and materials for upcoming meetings together in a folder or tote bag. Repeat for every group/project for which you attend regular meetings.
Impact Meeting Outcomes
Jotting notes during a meeting can improve and increase your participation. Making a note of a point you wish to make allows you to continue listening and recall your idea or comment when it is appropriate for you to interject.
Grab disinfectant wipes and take a quick turn around your home and/or office. Wiping down handles, your keyboard, and light switches can make a difference during flu season. Stay Healthy!
Grab your toothbrush holder and glasses from your bathroom and toss them in the dishwasher. These items are often overlooked between deep cleanings and are a prime playground for germs. Make rotating and cleaning them part of your weekly cleaning maintenance.
Hidden grime can provide a disgusting surprise. Arm yourself with cleaner and rags and head to the drains in bathrooms, kitchen, and utility sinks. Pull out the rubber guard in your garbage disposal and scrub the underside. Regular attention to these areas will spare you an unpleasant discovery.
Sunshine is most welcome during short winter days, however, it is also prone to revealing dust where we least expect it. Grab a rag and follow the rays of sunshine through your home making sure to remove any cobwebs or dust bunnies from its spotlight.
Jumpstart Your Monday!
Taking 10-15 minutes Sunday evening to review the top demands you will face tomorrow helps alleviate the dread Mondays can bring. Anticipating where you will need to focus your time helps avoid being derailed by requests from over the weekend.
Keep That Door Open!
Our colleagues often need to connect, share, and re-focus on a Monday morning. You don't have to hang by the water cooler for hours but paying attention to the morning buzz is critical.
Building relationships is one of the most important things that you do at work.
Vacation plans feel spontaneous when you book your hotel as you go. If you are hoping to connect with friends in the places you visit this tactic can mean missed opportunities. Check in with friends in advance so they can plan to be free when you are in town. Once those plans are in place you can freestyle your way around them.
Gear up for errands with a sequential strategy. Avoid backtracking by listing all of the tasks you hope to accomplish and then sorting them based on your route. Don't overlook the need to calculate in the times the places open! Streamlining and planning helps ensure you check items off your list with minimal frustration and stress.
Home Office Refresh
Whether you work remotely or use your home office for paying bills, homework, etc., a periodic refresh can eliminate clutter, refocus purpose, and result in a productive work space.
From fresh paint and repurposed furniture to clearing clutter and cleaning surfaces.
Create a space that is welcoming and energizing!
Annoying side chatter may be your colleagues thinking and processing. Embrace and harness it by structuring your meeting to provide time for processing with a seat mate. Have the group share out and build on that thinking.
Making a repair or going DIY on home maintenance? Save time and increase the chance of a successful outcome by first researching methods. When choosing a YouTube video to watch and learn from, pick the ones produced by reputable sources such as "This Old House" or "Home Depot".
Plan for DIY Project Success
Before you open that paint can or take down that shelf, envision the anticipated result. Where will you put the knickknacks that need to be relocated BEFORE you move the furniture they are on? Plan to move larger items to an area where they will not hinder the normal routines that will take place while this project is underway.
Holding a plant while searching for a cloth to clean up that paint splotch does not make for a positive experience.
Who's at the Meeting?
Will you invite those who will be expected to act or will you include those whose work will be impacted by the actions taken? How wide a net will you cast?
Do not invite employees who will not impact decisions being made. Know which employees need to be made aware of meeting outcomes despite not being in attendance.
No Sock Left Behind
Have a stray sock sitting on your dresser? Grab a flashlight and search behind the dryer. Drag the vacuum along and clean lint out of the vent and suck up the dust bunnies while you are at it.
Don't Get Bogged Down
Revisiting decisions bogs slows progress and is demoralizing. Going back to decisions made in previous meetings sends a message of insecurity and tentativeness, undermining your leadership.
Do revisit a prior decision if you are headed a new direction or new resources are coming into play.
Working on a challenging task while multitasking detracts from your focus. Even situations that lend themselves to multitasking, cooking & listening to an audiobook, are less successful if the recipe is new or intricate.
Multitasking is appropriate for folding laundry & watching the news or listening to a podcast.
Never attempt to multitask during an important conversation with colleagues, family or friends. It cannot be done well.
Regroup for a Big Finish
Friday is the ideal day to sift through notes jotted on scraps of paper and other debris that has accumulated on your desk throughout the week. You may discover forgotten items needing attention before your weekend begins. Spending a few minutes to sort and straighten allows you to begin your weekend confident that you will hit the ground running on Monday.
Listening to an audiobook while SpringCleaning is a sanity saver. You will clean longer and feel that you are making the most of your time when you "read" while working.
Air It Out
One of the best things about spring cleaning is opening windows and bringing fresh air into your home. If the weather does not cooperate or you are cleaning a windowless space, remember to turn on a fan to help circulate the air, particularly if you are using strong cleaners in a bathroom or kitchen.
Plan for Spring time Fun
St. Patrick's Day , Easter and Spring Break are coming soon. Are you traveling? Planning staycation activities for the kids? Hosting an Easter feast? Your planning has likely already begun.
Gather necessary items to be well-prepared for that exciting rush out the door.
What is your favorite word? Mine is "outside" as in "Let's go...".
Taking a break to move, breathe, and refresh is as important to completing tasks as the actual work. Forging ahead when you are overwhelmed, overtired, and stressed out can result in a subpar effort. Time outside enhances your focus and mental well-being.
Look ahead to your next tough deadline and then prioritize the work needed to get you there.
Don't allow indecision to mobilize you, an important project may be looming but avoid sacrificing smaller tasks in the name of hitting a larger but distant target.
Looking for support as you brainstorm and strategize the next steps in your process? Contact us at p2gconsulting.com. Let's begin work together!
Share your challenges and solutions with us in the comments.